Invited Symposia and Keynote Speaker Information

Definition

Invited Symposia & Keynote Speakers will be presenters at the in-person meeting being held April 29-May 2, 2026. Presenters must complete the assigned tasks noted below. Presenters should be prepared to be available during their entire respective session time/date.

Deadlines & Required Actions

Please complete the following tasks

• Picture & Bio upload
  • Pictures and bio’s were requested in February by our staff, if you have not sent the information and would like this to be added to your account please send it here.
  • Pictures must be at least 350 pixels in size.
  • Bio’s must be in paragraph format and less than 250 words.
• Presentation Upload: The presenter should have received an email on Wednesday, April 15 to upload the presentation early, online if you did not receive it, please contact Ginger.
  • If you wish to do so, it must be submitted by Monday, April 27^th at 5:00pm ET.
  • After this date, you will need to come to the onsite Speaker Ready Room to upload.

Presentation Timing Breakdown

Your presentation timing can be found in the program here.

Please be mindful of your allotted time as you prepare your talk. The timing of all presentations will be strictly enforced by the session moderators.

Slide Preparation

1. General Guidelines: Consider no more than 1 – 2 slides for each minute of presentation time. Please work to make your slides easy to read, using sharply contrasting text on your chosen background. Select a font and size that will be easily readable and ensure that each slide does not contain so much data/images/pictures that it is confusing or overwhelming for the viewer.
2. Template: There is no meeting-specific template that you must use.
3. Format: We will only accept slides in PowerPoint (.ppt or .pptx). If you are using Apple/Keynote, you will need to convert your presentation to PowerPoint prior to submitting your slides.
4. Ratio: 16:9
5. Presenter View: This will not be available, please plan accordingly.
6. File Naming: Maximum of 50 characters. Please use this file naming convention: Day of Presentation and Last Name (i.e. Thu-August-8-Doe).
7. Videos: Embed your video within your presentation.  Set all embedded videos in PowerPoint to “In Click Sequence” for proper playback during the presentation. Bring a backup of your video as a separate file on your USB drive. Internet will not be available onsite at the lectern.
8. Animations/Transitions: Ensure that your presentation does NOT have a preset timer to advance slides.

Online Slide Delivery

The presenter should have received an email on Wednesday, April 15 to upload the presentation early, online if you did not receive it, please contact Ginger. If you wish to do so, it must be submitted by Monday, April 27th at 5:00pm ET. After this date you will need to come to the onsite Speaker Ready Room.

On Site Slide Delivery

Please plan to visit the onsite Speaker Ready Room a minimum of 24 hours prior to your session time. If your session takes place in less than 24 hours, we will not accept any changes.

 Speaker Ready Room Location: McTavish Boardroom (Floor Three)

 Speaker Ready Room Hours (MT):

• Wednesday, April 29: 11:00am-5:00pm
• Thursday, April 30: 7:30am-4:30pm
• Friday, May 1: 7:30am-4:00pm
• Saturday, May 2: 8:00-11:15am

On Site Technology Details

• Dedicated technicians will be assigned to your room for the full duration of your session.
• Presentation slide decks will be brought up by the technician in the room from submissions at the Speaker Resource Room.
• Presenter/Moderator Tools:
  • A monitor will be on the floor near the stage for presenters to view the slides they are presenting to the audience.
    • This is also for moderators/panelists to follow along.
  • A clicker will be provided for the presenter to click through their slides at the podium.
  • A timer will also be provided and set by the technician in the room.
• Audio:
  • A wired microphone will be located at the podium for presenters to use.
  • For panel discussions/moderators, there will be (1) shared microphones at the head tables.
  • Audience Q&A: (1) handheld microphones available.
• Your room is equipped with (1/2) screen(s) and full speaker coverage.

If you encounter any issues, please alert the moderator or technician immediately

Stage Logistics

• Please arrive approximately 10 minutes prior to the session and sit in the front row near either stage entrance.
• You will be introduced by the moderator and asked to come on stage at the time of your presentation.
• Please stay on stage for the Q&A portion of your presentation.
• Exit the stage after your respective Q&A.